CONSTITUTION OF THE
ARTICLE I- NAME
The name of this association shall be the CHESAPEAKE BASIN COLLEGIATE
BASEBALL UMPIRES ASSOCIATION, which has been duly incorporated under the
Pennsylvania Nonprofit Corporation Law of 1988, Act of
ARTICLE II- OBJECTIVES
The objectives of this association shall be:
1. To promote and maintain the highest standards of baseball umpiring by encouraging uniform interpretation and administration of baseball rules by the members of the association;
2. To enlist and retain at all times a sufficient number of properly trained, experienced, and competent umpires for college baseball;
3. To promote the study of baseball rules and umpiring mechanics and decorum to effectuate the advancement of college baseball.
The association shall cover
the geographical areas of the
Any person desiring to umpire college baseball who personally subscribes to the objectives of this association and who meets the eligibility criteria established by the bylaws of this association shall be eligible for membership.
The officers of this association shall be
nine (9) in number: Founding President, President, Vice-President, Secretary/Treasurer,
three (3) Directors, immediate Past President, and Corporate Counsel.
A: The office of President and the office of Vice-President may be held for
only two (2) successive terms, after which the person holding such respective
office must vacate same for at least one (1) full intervening term of two
(2) years before regaining eligibility for such office.
B. The Executive Committee shall consist of eleven (11) members, to wit, Founding
President, President, Vice-President, Secretary/Treasurer, three (3) directors
at large, Assignor, Rules Interpreter/Trainer, immediate Past President and
Corporate Counsel.
C. Eligibility for service in any capacity on the Executive Committee is dependent
upon three (3) years of membership in good standing (to include satisfactory
completion of the one year probationary status) and achievement of active
status.
A. Members shall attend the annual two day
meeting of the corporation which will encompass all business necessary to the
continued vitality of the organization. Any member who fails to attend the
entirety of the annual two day meeting shall not be eligible for postseason
assignment during that calendar year.
B. Members absent from
meetings must present a written request to be excused, addressed to the
Secretary. If mailed, this request must be postmarked within seven (7) calendar
days of absence for approval or rejection by the Executive Committee. It will
also be acceptable to either fax or e-mail such excuse to the Secretary. If a
member is absent from the rules interpretation meeting, the member must attend
another NCAA rules interpretation meeting prior to receiving a schedule for the
year in question.
C. A
quorum for the purpose of conducting any business shall be one-half of the
active membership.
Any corporate action,
such as, but not limited to the giving of notice to members, may be
accomplished in accordance with the Uniform Electronic Transactions Act or any
successor statute.
BYLAWS
OF THE
ARTICLE I-
MEMBERSHIP
SECTION I-
ELIGIBILITY
Except
as hereinafter stated in Section I (F), membership eligibility shall be
governed by the following:
A. An applicant shall be endorsed by an active member who
has umpired with or has observed the applicant umpiring;
B. The applicant shall submit a written request for
membership on the form designed for such purpose to the Secretary/Treasurer,
along with an application fee as established annually by the Executive
Committee;
C. The applicant shall demonstrate experience by having
umpired at least twenty (20) baseball games for the past five (5) years at the
high school, college, professional, or other level of competition deemed
acceptable to the Executive Committee;
D. The applicant shall submit to and pass a written rules
examination with a score of at least eighty-six (86%) and a field test by
demonstrating such proficiency as the Executive Committee or an Evaluation
Committee deems appropriate to the competent, proper officiating of college
baseball games;
E. The applicant must subscribe to the association’s
Constitution, Bylaws, and policies and acknowledge that violation thereof
subjects the member to reprimand, fine, return to probationary status,
suspension, or expulsion;
F. An applicant may be eligible for immediate
probationary membership upon the recommendation of the Executive Committee,
provided that the applicant’s credentials warrant such admission;
G. Membership is open to all individuals of good moral
character who meet the foregoing requirements and is not dependent upon race,
religion, creed, sex, age, natural origin, or color.
A. Active members are those members who have accepted an
invitation to membership, and who have successfully completed a one (1) year
probationary period.
B. All new members are subject to the aforestated one (1)
year probationary period.
C. An active member whose conduct or performance doesn’t
meet the standards expected by the Executive Committee may be returned to
probationary status, and the Executive Committee shall determine reinstatement
to active status.
D. Only active members may vote on any business presented
to the membership at meetings of the association.
A
member may assume inactive status for a period not in excess of two (2) years
upon approval of the Executive Committee. A member seeking inactive status
shall apply in writing to the Executive Committee, stating the reason(s)
therefore. An inactive member shall pay dues as established by the Executive
Committee, except if such status is occasioned by military service, in which
event dues shall be excused, shall not receive any assignments, shall not vote,
and may resume active status upon request to the Executive Committee.
A
member who has been inactive for more than two (2) years shall be dropped from
the membership roles, but may apply thereafter to the Executive Committee for
reinstatement.
A
member desiring to become an Honorary Member shall submit a request to the
Executive Committee. Honorary membership requires prior service on the
Executive Committee or ten (10) years of active service and is subject to
approval of the active membership.
An
honorary member shall not have voting privileges, shall not hold office, shall
not receive any assignments, and shall not be required to pay dues.
ARTICLE II-
DUTIES OF OFFICERS
SECTION I-
PRESIDENT
The
President shall preside at all meetings of the association and of the Executive
Committee. The President shall:
1.
be responsible
for promoting and furthering the Constitution, Bylaws, and policies of the
association;
2.
appoint the Rules
Interpreter/Trainer and such committees as the President deems proper;
3.
call any special
meetings upon concurrence of the Executive Committee;
4.
attend such meetings of the conferences as the President‚s schedule
permits.
The
Vice-President, in the absence of the President, shall perform the duties of
President and such other duties as are delegated by the President or assigned
by the Executive Committee.
The
Vice-President may attend all meetings with the conferences.
The
Secretary/Treasurer keeps all records of the association, including minutes of
all meetings, attendance records, financial records, and membership rosters.
The Secretary shall be custodian of all corporate records, including
correspondence, and shall handle all mailings and communication to the
membership.
Further,
the Secretary/Treasurer shall keep a complete and accurate record of all monies
received and disbursed and shall submit a written report of the financial
status of the corporation to the membership at the annual business meeting. The
Secretary/Treasurer shall be compensated as determined by the Executive
Committee at the annual meeting.
The
Rules Interpreter/Trainer shall be appointed by the President and shall be
responsible for providing the membership with approved rulings and
recommendations regarding umpiring, and shall, when requested, provide official
interpretations on questions which arise. The Rules Interpreter/Trainer is
responsible for training designed to meet the constitutional objectives of the
corporation and shall be assisted by such members, as the Rules
Interpreter/Trainer deems necessary and prudent.
Under
the direction of the Executive Committee, the Assignor appointed by said
Committee may attend all meetings with the conferences, act as representative
of the corporation concerning forfeits, protests, and controversies, assign all
games, be compensated as determined by the Executive Committee, and shall not
be removed once appointed except upon majority vote of the entire Executive
Committee.
The Assignor is barred from umpiring games in any of the conferences for
which the Assignor makes assignments, except in the event of an emergency.
If such an emergency occurs, the Assignor will report same to the Executive
Committee, and the Executive Committee will send a detailed explanation to
the home school's designated athletic contact person.
SECTION VI- CORPORATE COUNSEL
Corporate Counsel shall be appointed by the Executive Committee. Corporate Counsel shall be a current or former member of the Bar of the Supreme Court of Pennsylvania, knowledgeable in the Nonprofit Corporation Law of 1988 aforestated (see Art. I of the Const.), and any successor legislation governing nonprofit corporations doing business in said Commonwealth.
Corporate Counsel shall attend all meetings of the Corporation and its Executive
Committee, provide advice to the Executive Committee and Corporation when
requested, may attend all meetings of the conferences served by the Corporation,
and shall perform such additional duties as are assigned by the Executive
Committee. Once appointed, Corporate Counsel may be removed only upon majority
vote of the entire Executive Committee.
Section I
The Executive Committee shall consist of eleven (11) members, to wit, Founding President, President, Vice-President, Secretary/Treasurer, three (3) directors at large, Assignor, Rules Interpreter/Trainer, immediate Past President and Corporate Counsel.
The Executive Committee shall act for the corporation in the interim between meetings and in emergencies when the calling of a special meeting is not feasible.
The Executive Committee shall have the power to fill vacancies with respect
to any elected or appointed office, except that such appointment to an elected
office shall be subject to special election for any unexpired term at the
next meeting of the membership.
Section II
A
quorum of the executive committee for the conduct of its business shall be
two-thirds (2/3) of its members.
Section III
The
Executive Committee shall have authority to ensure the integrity of the
corporation and of its members. In such role, it shall be the duty of the
Executive Committee to extend invitations to eligible applicants for
membership, to audit or have audited the financial records of the corporation,
to fiscally administer the corporation, and to ensure compliance by all members
with the constitution, bylaws, and policies of the corporation.
Any
member who violates the constitution, bylaws, or policies of the corporation
is subject to sanction by the Executive Committee, provided that notice of
the alleged violation and an opportunity to be heard is afforded. The sanctions
can range from, but not be limited thereto, reprimand, fine, probationary
status, suspension, or expulsion.
ARTICLE IV-
MEMBERSHIP RIGHTS AND DUTIES
SECTION I-
ATTENDANCE
All members shall attend the annual two-day meeting of the
corporation. The Executive Committee shall designate those members that must
attend the annual Mechanics Clinic.
All
active and probationary members shall pay dues within such time and in such
amount as is established by the Executive Committee, upon penalty as determined
by the Executive Committee.
No
member of this association shall accept college Spring baseball assignments
except from or upon the approval of the Assignor or from another approved NCAA
assignor. Nor shall any member work for a fee not negotiated by the association
of the assignor in question.
All
members shall strictly comply with the prescribed association uniform and shall
appear neat and presentable at all contests. The
A
Nominating Committee shall be empanelled by the President for the purpose of
presenting a slate of officers as required by the electoral procedures mandated
by these bylaws and Executive Committee policies consistent therewith. The presentment shall be made on the first day of the
annual two day meeting of the corporation.
No member may be nominated for more than one office during the current election year.
Elections of the President and Vice-President shall occur in even-numbered years. Election of the Secretary/Treasurer shall occur every three (3) years. Elections of directors shall occur annually under such protocol as is established by the Executive Committee, which will ensure that one (1) new director is elected annually for a three (3) year term. Said elections shall occur at the annual meeting of the corporation, which shall be established by the Executive Committee. Except with respect to elections to fill a vacancy in any office, those elected shall assume the duties of their respective offices on June 1st of the year in which they were elected.
Whenever a special election to fill an unexpired term of office is held,
the person(s) elected shall immediately assume office for the unexpired term.
Voting
shall be by secret ballot and plurality vote shall be sufficient to elect.
As
constitutionally-mandated, eligibility to serve on the Executive Committee is
dependent upon three (3) years of membership in good standing (to include satisfactory
completion of one year of probationary status) and achievement of active
status.
The
terms of office shall be as follows:
President and Vice-President ................................................................... two
(2) years;
Secretary/Treasurer ................................................................................ three
(3) years;
Directors ................................................................................................... three
(3) years;
Assignor ....................................................................................... See
Art. II, Section V.
Rules Interpreter/Trainer ........................................................... See
Art. II, Section IV.
Any corporate action, such as, but not limited to the giving of
notice to members, may be accomplished in accordance with the Uniform
Electronic Transactions Act or any successor statute.
Any amendment to these bylaws shall be submitted in writing to the members
at least ten calendar (10) days prior to action upon same. Amendment shall
take place at any duly convened meeting of the corporation or by vote in accordance
with the Uniform Electronic Transactions Act or any successor statute upon
adoption by a two-thirds vote of active members.
(Rev.